WHO WE ARE
The KatCanDo Frimley Appeal For Cancer Patients charity raises money to enable us to purchase equipment and services in the treatment of cancer patients requested by cancer professionals from facilities in North East Hampshire and South West Surrey.
The KatCanDo Frimley Appeal For Cancer Patients charity is registered as a charity in England and Wales (registered charity number 1106566).
PRIVACY POLICY
Purpose and Scope of this policy
In this policy you will find important information about your personal rights to privacy, and how and why we collect and use your personal information. The KatCanDo Frimley Appeal For Cancer Patients charity is committed to protecting your privacy and data in line with all applicable data protection laws, including, but not limited to, the Privacy and Electronic Communication Regulations 2003, the Data Protection Act 2018 (UK) and the General Data Protection Regulation 2016 (EU).
This policy applies solely to the KatCanDo Frimley Appeal For Cancer Patients charity and its website. Our website may contain links to third parties’ websites and we are not responsible for the privacy practices of any such sites (including their use of cookies). We advise that you chec k the privacy statements of any third party website.
Cookie Notice
What are Cookies?
A “cookie” is a small piece of data that is stored on your device. It means that when you return to the website it will remember your preferences and can improve your experience of using the site. We do not use cookies to collect personal data.
Users can ‘Accept all cookies’, ‘Reject all cookies’, or customize their preferences under ‘Manage Consent Preferences’.
Users have the ability to amend or manage cookies through their browsers at any time by selecting ‘Manage Consent Preferences’ on our cookies icon.
In addition, most modern web browsers provide ways for users to manage cookies and to delete them when they are no longer needed. Please visit the official browser’s page on how to manage and delete cookies.
Strictly necessary cookies
These are required for our website to function correctly. Without these essential cookies, visitors to our website may not be able to access the various functionalities that our website has to offer. Essential cookies enable us to provide the basic features on our website such as providing secure login or adjusting your cookie consent preferences.
Analytics cookies
Analytics cookies allow us to monitor how our supporters are using our website, and if they can find what they are looking for. We make improvements to our website based on the insight gathered from analytics cookies.
Marketing cookies Do we use them and therefore need to include a paragraph and option to manage?
Privacy & Data Protection Notice
Types of personal data that we handle
If you shop with us, donate to us, support our fundraising activities, apply to volunteer for us or register to attend one of our events we may collect the following information:
- your personal details including your name, address, telephone number, mobile number, email address, date of birth, and where applicable, social media profile URL
- details of your donations
- your Gift Aid status
- information about our services which you use/which we consider of interest to you
- information as to whether you are a taxpayer so that we can claim Gift Aid
- other event-related information (for example dietary requirements)
- your contact details if you’re given as an emergency contact for a participant in one of our events (we don’t retain these details after the event)
- company details of corporate supporters including address, phone numbers, email addresses, publicly available employee information, date of incorporation, business and charitable activities
- your fundraising stories
- how you use our website
- information about your computer/mobile device and your visits to and use of this website, including for example your IP address and geographical location
- your social media links/handles
- financial information, such as bank details or credit/debit card details, where you provide them to make a payment. We don’t store credit or debit card details, but we’re required to store bank details in some circumstances, including when they’re used for direct debit payments or standing orders.
All card details and validation codes are securely destroyed once the payment or donation has been processed. If we receive an e-mail containing any credit or debit card details, it will be immediately deleted, no payment will be taken and you will be notified about this.
If you use your credit or debit card to donate to us, using Peoplesfundraising, this is done securely and in accordance with the Payment Card Industry Data Security Standard. Details of e the Peoplesfundraising Privacy Policy can be found by visiting
https://www.peoplesfundraising.com/privacy-policy
Why we collect and how we use your information
We may collect and use your personal information to:
- provide you with the services, products or information you have requested
- process your donation and event entry or support your fundraising
- provide you with information about our work or our activities, that you have asked to receive
- contact you, e.g. about an event for which you have expressed an interest
- process a Gift Aid claim
- record your contact preferences
- share your fundraising story
- gain publicity for current or future events by using photographs and videos taken at our fundraising events
- understand how we can improve our services, products or information
- use IP addresses and monitor website use to identify locations, block disruptive use or record website traffic
- comply with the law
To comply with our obligations as a charity, we must take reasonable and appropriate steps to know who our donors are, particularly where significant sums are being donated. This means that we may conduct research, including accessing information which is already publicly available, on prospective donors, partners or volunteers to ensure it would be right for us to accept support whether that is from an individual or organisation. This will help to give assurance that the donation is not from an inappropriate source and to safeguard our reputation. This does not mean that we will question every donation, nor that we will research lots of personal and other details about every donor. Any information we do collect for this purpose will only consist of what is necessary for us to meet these requirements and will be processed in line with your rights.
Information sharing and disclosure
We will not sell or swap your information with any third party.
We may disclose your personal information to third parties if we are required to do so through a legal obligation (for example to the police or a government body); to enable us to enforce or apply our terms and conditions or rights under an agreement; or to protect us, for example, in the case of suspected fraud or defamation.
We do not share your information for any other purposes.
Storing your information
Information for donations is stored through a third party, Peoplesfundraising. Please visit their privacy policy on https://www.peoplesfundraising.com/privacy-policy for details.
Information for 100 Club Members is passed to members’ banks and copies of this information are stored securely for administrative processes only and not stored electronically.
We will keep your information for as long as required to enable us to operate our services but we will not keep your information for any longer than is necessary. We will take into consideration our legal obligations and tax and accounting rules when determining how long we should retain your information. When we no longer need to retain your information we will ensure it is securely disposed of, at the appropriate time.
The accuracy of your information
We aim to ensure that all information we hold about you is accurate and, where necessary, kept up to date. If any of the information we hold about you is inaccurate and either you advise us or we become otherwise aware, we will ensure it is amended and updated as soon as possible.
Under 16s
If you are aged 16 or under, and would like to participate in an event, make a donation or get involved with us, please make sure that you have your parent/guardian’s permission before giving us your personal information. When we collect information about a child or young person, we will make it clear as to the reasons for collecting this information and how it will be used.
Vulnerable circumstances
We recognise the importance of protecting our vulnerable supporters and follow the guidance issued by the Institute of Fundraising on treating donors fairly. We believe this helps to support our staff and fundraisers who come into contact with supporters in providing high quality customer care, ensuring anyone donating to the charity is in a position to make a free and informed decision.
Your rights
You have the right to:
- request a copy of the information we hold about you, either by contacting us or by making a Subject Access Request
- rectify, erase or restrict the information we hold about you where this is justified
- request transfer of your data where this is justified
- object to the processing of your data where this is justified
- object to or raise a concern about how your information is used
- change your communication preferences at any time.
If you have questions about this Privacy Policy, or if you would like to exercise any of your privacy rights, please contact us by emailing:
or post a letter addressed to:
Data Protection Officer
KatCanDo Frimley Appeal For Cancer Patients
8 Ludlow Close
Frimley
GU16 9FE
Changes to this policy
This policy replaces all previous versions. We reserve the right to review and update this policy. Any substantial changes will be notified to you either via e-mail or through an announcement on our website and your continued use of our website, any of our services and/or the continued provision of personal information after we have posted the changes to these terms will be taken to mean you are in agreement with those changes.
Published: 01/01/2018 Updated: 21/06/2026